General Documentation Principles

Ensuring that accommodations provide effective access requires a deliberative and collaborative process that is responsive to the unique experience of each individual, as advised by the Americans with Disabilities Act, Amendments Act, 2008.

The Sonoran University Accessibility Office uses a combination of information to determine eligibility and reasonable accommodations. Documentation of a specific disability does not translate directly into a specific accommodation or set of accommodations, instead, reasonable accommodations are determined on a case-by-case and course-by-course basis.

• Documentation of a student’s condition supports the accessibility officer in establishing a disability, understanding how disability barriers may impact a student's access to education, and assisting with making informed decisions about reasonable accommodations to facilitate equal access.
• Documentation is reviewed for how it supports the need for reasonable accommodations.
• Disability documentation is treated confidentially and shared only on a need-to-know basis according to State and Federal laws and regulations.

A combination of the following forms of documentation may be utilized to support accommodation requests:

• Student Self-Report
• Medical and health records
• Psycho-educational/Neuro-psychological reports
• School Records (e.g. Individualized Education Plans, 504 Plans, and Summaries of Performance)
• Observation and Interaction

Documentation of a specific disability does not translate directly into a specific accommodation or set of accommodations, instead, reasonable accommodations are determined on a case-by-case basis.

After reviewing carefully all factors, the Accessibility Office has the right to request additional documentation when the need for reasonable accommodations is not supported or deny a requested accommodation when deemed unreasonable.